The data protection policy

The data protection policy

Data protection policy

1. Data protection policy

Thank you for visiting our websites. Below please find some information about how we handle your data under Art. 13 of the EU General Data Protection Regulation (GDPR).

Controller

The controller responsible for data collection and processing as outlined below can be found in the Legal Disclosure section.

Usage data

When you visit our websites, our web server stores temporary “usage data” for statistical purposes as a log in order to improve the quality of our websites. This set of data includes:

  • the page from which the file was requested,
  • the name of the file,
  • the date and time of request,
  • the volume of transferred data,
  • the access status (file transferred, file not found),
  • the description of the type of web browser used,
  • the IP address of the computer sending the request, which is abbreviated in order to conceal personal identity.

The log data mentioned above is stored in anonymous form only.

2. Data transfer to third parties

Data transfer to third parties

We transfer your data to providers who process it on our behalf under Art. 28 GDPR in order to help us run our websites and the related processes. Our service providers are subject to our strict instructions and are contractually obligated to follow them. The name of our provider is: Host Europe GmbH, Google LLC.

Data transfer to third countries

In some cases, we transfer personal data to a third country outside the EU. We have ensured an adequate level of data protection in all cases:

Google Analytics (USA) has an adequate level of data protection due to its participation in the Privacy Shield (Art. 45 (1) GDPR).

3. Cookies

Our websites use cookies. Cookies are small text files that are stored on your device and can be read. There are “session cookies,” which are deleted once you close your browser, and persistent cookies, which are stored even after a session. Cookies can contain data that allow for the identification of the device you have used. However, sometimes cookies contain only information about certain settings that do not identify a person.

Our websites use session cookies. Processing is based on Art. 6 (1) (1) f) GDPR and in the interest of optimizing/enabling user navigation and presenting our websites.

You can set your browser to notify you when cookies are placed. The use of cookies will then be transparent for you. You can also delete cookies at any time using the relevant browser settings and block new cookies. Please note that if you do so, our websites may not be displayed in an optimal manner and some functions may not be technically available.

4. Tracking tools

Google Analytics

We use Google Analytics to create pseudonymous usage profiles for the custom design of our websites. Google Analytics uses cookies that can be stored on your device and read by us. This allows us to identify and count repeat visitors. Data processing is based on Art. 6 (1) (1) f) GDPR or Section 15 (3) TMG (German Telemedia Act) and in the interest of learning how often our websites are visited by different users.

The information generated by the cookies about your use of this website is generally transferred to a Google server in the US and stored there. However, because we have activated IP anonymization on this website, your IP address will first be abbreviated by Google within member states of the European Union.

Only in exceptional cases will the full IP address be transferred to a Google server in the US (an adequate level of data protection under Art. 45 (1) GDPR is ensured by Google's participation in Privacy Shield), where it will then be abbreviated. We have also concluded an agreement with Google Inc. (USA) to process data on our behalf under Art. 28 GDPR. Under this agreement, Google will use all information only for a specific purpose in order to evaluate the use of our websites for us and to compile reports about the website activities.

You can object to processing at any time. To do so, please use one of the following options:

You can block cookies in your browser software settings; however, please note that in this case, you may not be able to fully utilize all functions of the websites.

You can also prevent tracking of the data generated by the cookie that relates to the use of the websites (incl. your IP address) to Google and the processing of this data by downloading and installing the browser plug-in available at the following link: (http://tools.google.com/dlpage/gaoptout?hl=de).

You can also prevent tracking by Google Analytics by clicking on the link below. An opt-out cookie will be placed to permanently prevent the future tracking of your data when visiting the websites:

Click here to opt out of the processing of your data by Google Analytics.

5. Retargeting Google

By using this website, you agree to the following data processing:

We use Google remarketing technologies.

We use Google's cross-device remarketing technologies so that targeted advertising can be displayed on other websites based on your visits to our websites. Data is processed on the basis of your consent under Art. 6 (1) (1) a) GDPR.

How does remarketing work?

When you visit our websites, it is possible for Google to access recognition features for your browser or your device (e.g., it creates a “browser fingerprint”), analyze your IP address, or store a fingerprint in the form of a small text file on your device (e.g. a “third-party cookie”). It is also possible for Google to link and store your visit to our websites with one or more of these fingerprints in order to show you our ads on other pages on the internet.

The above fingerprints are designed as a pseudonym and can be used by Google in order to recognize your device on other websites. For instance, if you visit a page that takes part in Google's Display Ads network (i.e. that shows ads on behalf of Google), Google can recognize your device and browser using the above features.

We can also use "remarketing tags” on our websites. This means that we can add keywords to our websites that contain information about the content of the page shown (such as product or service categories). The keywords that we use do not include personal or sensitive information. Google receives and stores these keywords for the aforementioned fingerprints. This means that when you visit a page where we have placed keywords for a certain product category, Google will store this keyword and match it with your fingerprints.

This allows us to have Google place ads on other websites that are based on our pages you have visited. In other words, if you visit another website that takes part in the Google Display Ad network, Google can use the fingerprint and the keywords stored on this fingerprint to determine whether our ads should be shown to you, and if so, which ones.

For more information on how the Google remarketing technologies works, see https://www.google.com/policies/technologies/ads/.

What is cross-device remarketing?

If you log onto Google services with your own user ID, or use one or more of your own Google accounts, Google can link the fingerprints from various browsers and devices. If Google has created a separate fingerprint for the laptop, desktop PC, smartphone and/or tablet that you use, these fingerprints can be linked with one another once you use or have used a Google service with your user ID. This allows Google to show our ad campaigns in a targeted manner regardless of device. However, Google will not do this unless you have provided Google with your consent for this data processing in the past.

You can change your ad settings.

You can opt out of this form of processing at any time. To do so, go to https://support.google.com/ads/answer/2662922 and deactivate personalized ads. Please note that these settings may not affect all devices and browsers. You can also find more information at https://support.google.com/ads/answer/2662922.

6. Explanation of security measures

Data security

We take technical and organizational measures to protect your data as much as possible from unauthorized access. We use an encryption method on our sites. Your information is sent from your computer to our server and back via the internet using TLS encryption. You can verify this by making sure that the lock symbol is closed in the status bar of your browser and that the address begins with https://.

7. Rights of the user

Your rights as a user

When your personal data is processed, you have certain rights as a website user under the GDPR:

1. Right of access (Art. 15 GDPR):

You have the right to obtain confirmation as to whether or not personal data concerning you is being processed, and, where that is the case, access to the personal data and the specific information listed in Art. 15 GDPR.

2. Right to rectification and erasure (Art. 16 and Art. 17 GDPR):

You have the right to request the immediate rectification of incorrect personal data about you and, if needed, the completion of incomplete personal data.

You also have the right to request that personal data about you is deleted immediately if one of the specific reasons listed under Art. 17 GDPR applies, e.g. if the data is no longer needed for the intended purpose.

3. Right to restriction of processing (Art. 18 GDPR):

You have the right to request the restriction of processing if one of the conditions listed in Art. 18 GDPR is met, e.g. if you have filed an objection to the processing, for the duration of any review.

4. Right to data portability (Art. 20 GDPR):

In certain cases, as specified in Art. 20 GDPR, you have the right to receive personal data about you in a structured, standard and machine-readable format or to request that this data be transferred to a third party.

5. Right of objection (Art. 21 GDPR):

If data is collected on the basis of Art. 6 (1) (1) f) (data processing to protect legitimate interests), you have the right to object at any time to the processing for reasons relating to your particular circumstances. We will no longer process the personal data if there are compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims.

6. Right to lodge a complaint with a supervisory authority

Under Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you feel that the processing of data about you infringes provisions of data protection laws. The right to lodge a complaint can be exercised in particular with a supervisory authority in the member state of your residence, your workplace or the place of alleged infringement.

8. Contact information of the data protection officer

Contact information of the data protection officer

For questions or suggestions about the topic of data protection, please get in touch with our company data protection officer:

Dr. Christian Borchers
datenschutz süd GmbH
Wörthstrasse 15
97082 Würzburg
Web: www.datenschutz-nord-gruppe.de
E-mail: office@datenschutz-sued.de
Tel.: 0930 304 976 0

9. Contact Form

Contact Form

You can contact us using a web form. To use our contact form, you must provide us with your name and e-mail address. You can also provide additional information if you so choose.

CONSENT

By submitting this online form, you agree that the data you provide can be electronically recorded and stored. The legal basis for this processing is Art. 6 (1) (1) a) GDPR. We use your data only to process your request. You can opt out at any time, such as by sending an e-mail to datenschutz@geg.de.

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